Administrative Procedures

Administrative Procedures

Administrative Procedures Under Review

AP 100 General Administration

• AP 100 Education Planning and Results Reporting

• AP 103 School Reviews

• AP 105 Site-Based Decision Making (SBDM)

• AP 110 School Councils

• AP 120 Policy and Procedures Dissemination

• AP 121 Administrative Procedure Review and Development System

• AP 130 School Year Learning Calendar

• AP 132 Emergency School Closures

• AP 133 Inclement Weather

• AP 140 Network Security

• AP 141 Security of Information Resources

• AP 143 Technology Standards

• AP 144 School Software Purchasing Licensing and Installation

• AP 145 Use of Personal Owned Devices (PODS)

• AP 146 Social Media Use

  • AP 146 Appendix Social Media Guidelines

• AP 147 Commercial Electronic Messages (Anti-Spam)

• AP 149 School Website Standards

• AP 150 Division Communications

• AP 151 Media Relations

• AP 152 Dispute Resolution

• AP 153 Distribution of Materials in Schools From External Organizations

• AP 154 Political Communications

• AP 155 Event Protocol

• AP 156 Visit Protocol

• AP 157 Flag Protocol

• AP 158 Division Visual Identity

• AP 160 Safe Working Environment

  • AP 160 Appendix WHMIS and Transportation of Dangerous Goods

  • AP 160 Appendix B Disposal of Sharp Items and Needles

• AP 161 Communicable Diseases

  • AP 161 Appendix Blood and Body Fluid Clean up Protocol

• AP 162 Smoke Free-Environment

  • AP 162 Appendix Smudging Pipe Ceremonies

• AP 163 Alcohol on Division Premises

• AP 164 Healthy School Communities and Workplaces

  • AP 164 Appendix Healthy Eating Food Guide

• AP 165 Emergency Measures

  • AP 165 Appendix A Students at Risk

  • AP 165 Appendix B Memorials in Schools

• AP 166 Pandemic Disease Outbreaks Protocol

• AP 167 Defibrillators

• AP 169 Scent Sensitive Schools

• AP 170 Workplace Harassment, Discrimination, Racism & Violence

• AP 175 Protection of Staff

• AP 180 Freedom of Information and Protection of Privacy

  • AP 180 Appendix Collection of Personally Identifiable Information Notice

• AP 181 Video Surveillance of Facilities and Property

• AP 182 Video Surveillance on School Transportation Vehicles

• AP 185 Records Management

• AP 190 Use of Copyrighted Materials

  • AP 190 Appendix Fair Dealing Guidelines

AP 200 Instructional Programs and Materials

• AP 200 Organization for Instruction

  • AP 200 Appendix Staffing Guide

• AP 201 Program Approvals

• AP 202 Curriculum Delivery

• AP 203 First Nation Metis Inuit Education Programs

• AP 204 Multiculturalism

• AP 205 Controversial Issues

• AP 206 Human Sexuality

• AP 207 Religious Instruction and Patriotic Ceremonies

• AP 210 Early Childhood Services

  • AP 210 Appendix Ages for Funding Eligibility in ECS Programs Depending Upon Status of Child

• AP 211 English Language Learner ELL

• AP 212 Second Language Instruction

• AP 213 Specialized Supports & Services

  • AP 213 Appendix Student Program Placement

• AP 214 Knowledge and Employability Program

• AP 215 Career and Technology Foundations/Studies

• AP 216 Work Experience

  • AP 216 Appendix A Registered Apprenticeship Program

• AP 218 Special Projects

• AP 219 Locally Developed Courses

• AP 221 Outreach Programs

• AP 230 External Course Delivery

• AP 240 Family Wellness Program

• AP 250 Learning Commons

• AP 251 Challenged Resources

• AP 255 Animals in School

• AP 256 Service Dogs

• AP 257 Therapy Animals

• AP 260 Field Trips

• AP 270 Home Education

• AP 280 Program Evaluations

• AP 290 Research Studies

AP 300 Students

• AP 300 Student Entrance Age

• AP 301 Adult and Returning Students

• AP 302 International Students

• AP 303 Admission of Nonresident Students

• AP 304 Admission of Federal Students

• AP 305 School Attendance Areas

• AP 306 External Placements

• AP 307 Student Information System (SIS)

  • AP 307 Appendix Preferred Name

  • Form 307-1 Consent for Preferred Name Use

• AP 308 Independent Students

  • Form 308-1 Declaration of Independent Student Status
    

  • Form 308-2 Release of Independent Student Information
    

  • Form 308-3 Notice of Independent Student Status

• AP 310 Supervision of Students

• AP 311 Student Safety in Special Areas

• AP 312 Student Safety Patrols

• AP 313 Student Health Services

• AP 315 Accidents to Students

• AP 316 Administering Medication and Medical Treatment to Students

  • AP 316 Appendix A Administering Non-Prescription Medication

  • AP 316 Appendix B Life Threatening (Anaphylactic) Allergies and Medical Conditions

  • AP 316 Appendix C Student Medication Type 1 Diabetes

• AP 318 Pediculosis (Head Lice)

  • AP 318 Appendix A Frequently asked Questions about Head Lice

  • AP 318 Appendix B Head Lice

• AP 320 Student Records

  • AP 320 Appendix A Digital Cumulative File Access

• AP 321 Youth Criminal Justice Act Records

• AP 322 Right of Access

• AP 323 Student Custody Disputes

• AP 325 Child Abuse

• AP 330 Student Attendance

• AP 340 Specialized Services for Students and Children

• AP 346 Home Visits

• AP 349 Seclusion and Physical Restraint

• AP 350 Student Behaviour and Conduct

• AP 351 Bus Discipline

• AP 352 Police and Children Services Interviewing

• AP 353 Inspections and Searches of Persons or Property

  • AP 353 Appendix Protocol Respecting Drug and Alcohol-Free Schools

• AP 354 Narcotics Detection Dog

• AP 355 Suspension Expulsion of Students

• AP 356 Drugs Alcohol and Controlled Substances

• AP 357 Vandalism

• AP 360 Assessment and Reporting of Student Achievement

  • AP 360 Appendix A Late and Missed Assignments

  • AP 360 Appendix B Assessment Glossary

  • AP 360 Appendix C Special Codes in PowerSchool and Definitions

• AP 361 Publication of Provincial Test Exam Results

• AP 362 Specialized Assessment

• AP 365 Course Challenges

• AP 370 Student Awards and Scholarships

• AP 375 Commencement Requirements

• AP 376 School Involvement in Graduation Activities

• AP 380 Student Unions / Councils

AP 400 Personnel and Employee Relations

• AP 400 Staff Employment

  • AP 400 Appendix Criminal Record Check

• AP 401 Employment of Close Relatives

• AP 402 Personnel Records

• AP 403 Public Interest Disclosures by Employees

• AP 404 Staff Conflict of Interest

• AP 405 Working Alone

• AP 406 Certificate of Good Health

• AP 407 Employee Alcohol Substance Abuse or Chemical Dependency

• AP 408 Employee Leaves of Absence

• AP 409 Leave of Absence for Political Community Activities

• AP 410 Deferred Salary Leave Plan

• AP 411 Insurance and Indemnification

• AP 413 Life-Long Learner Credit Course Program

• AP 414 Progressive Staff Discipline

• AP 415 Alleged Sexual Abuse of a Student by a Division Employee

• AP 416 Funeral / Memorial Service Attendance

• AP 417 Employee Recognition

• AP 418 Transition to Retirement Program

• AP 419 Employee Resignations

• AP 420 Teachers

• AP 421 Recruitment Appointment and Contract Status of Teacher Certificated Staff

  • AP 421 Appendix A Procedures for Determining Contract Status

  • AP 421 Appendix B Definitions of Teaching Contracts

  • AP 421 Appendix C Criteria for Teaching Experience Assessment

• AP 422 Teacher Growth & Supervision

• AP 423 Teacher Evaluation

• AP 425 FTE Assignment of Teacher Certificated Staff

• AP 426 Reduction in Teacher Certificated Staff

• AP 427 Certificated Staff Exchange

• AP 428 Teacher Transfers

• AP 429 Student Teaching

• AP 430 Principals

• AP 432 Evaluation of School Administrators

• AP 435 Temporary Administrative Arrangements

• AP 440 Support Staff

• AP 441 Initial Grid Placement of Support Staff

• AP 442 Support Staff Supervision and Evaluation

  • AP 442 Appendix Quality Practice Standard for Support Staff

• AP 443 Support Staff Professional Development

• AP 444 Support Staff Health Benefit Plans

• AP 445 Local Authorities Pension Plan

• AP 446 Educational Assistants

• AP 447 Educational Assistants Supervision and Evaluation

  • AP 447 Appendix Educational Assistant Quality Standards

• AP 450 Organizational Structure

  • AP 450 Appendix A Temporary Management Appointments

• AP 451 Role of Deputy Superintendent

  • AP 451.1 Role of Executive Assistant

• AP 452 Role of Associate Superintendent, Business & Finance

  • AP 452.1 Role of Manager of Finance Services

  • AP 452.2 Role of Accountant

  • AP 452.3 Role of Manager of Payroll and Personnel Services

  • AP 452.4 Role of Payroll and Benefits Practitioner

• AP 453 Role of Director of Inclusive Services

  • AP 453.1 Role of Inclusive Services Coordinator

  • AP 453.2 Role of Assistive Technology Facilitator

  • AP 453.3 Role of Inclusive Learning Support Teacher

• AP 454 Role of Director of Indigenous Education

  • AP 454.1 Role of Indigenous Education Specialist

• AP 455 Role of Director of Technology

  • AP 455.1 Role of Systems Analyst

  • AP 455.2 Role of Intermediate Systems Analyst

  • AP 455.3 Role of Senior Systems Analyst

• AP 456 Role of Director of Wellness

  • AP 456.1 Role of Family Wellness Workers

  • AP 456.2 Role of Mental Health Therapist and Community Liaison

  • AP 456.3 Role of AIM for Success Program Coordinator

  • AP 456.4 Role of AIM for Success Wellness Coach

  • AP 456.5 Role of Connection Coach

  • AP 456.6 Role of Community School Resource Officer

• AP 457 Role of Director of Facilities

  • AP 457.1 Role of Facility Operator

  • AP 457.2 Role of Electrician

  • AP 457.3 Role of Plumber / Gasfitter

  • AP 457.4 Role of Facilities and Custodial Coordinator

  • AP 457.5 Role of Maintenance Person

  • AP 457.6 Role of Carpenter

  • AP 457.7 Role of Head Caretaker

  • AP 457.8 Role of Caretaker

• AP 458 Role of Director of Instruction

  • AP 458.1 Role of Learning Services Coordinator

  • AP 458.2 Role of Student Information Systems Data Analyst

• AP 459 Role of Director of Transportation Services

• AP 460 Substitute Teachers

• AP 470 Position Descriptions

  • AP 470 Appendix Position Description Manual

• AP 471 Accountability Reporting

• AP 480 Worker Contract Status Determination

• AP 485 Custodial Care of Schools

• AP 490 Volunteers

• AP 491 Volunteers Coaches and Supervisors

  • AP 491 Appendix Respect in Sport-Coach-Activity Leader Program

AP 500 Business Administration

• AP 500 Annual Division Budget

• AP 501 School Budgets

• AP 502 Requests for Financial Assistance

• AP 505 Student Fees

  • AP 505 Appendix - Fee Waiver

• AP 510 Financial Accountability and Audits

  • AP 510 Appendix School Accounting System

• AP 511 School Generated Funds

  • AP 511 Appendix Student Union Council Funds

• AP 512 Petty Cash

• AP 513 Cash in School Buildings

• AP 514 Reimbursement of Expenses

  • AP 514 Appendix Expense Reimbursement Rates

• AP 515 Purchasing

  • AP 515 Appendix Furniture Acquisition Replacement

• AP 516 Corporate Credit Cards

• AP 517 Inventories

• AP 518 Disposal of Assets

• AP 520 Fund Raising

• AP 525 Corporate Sponsorship

  • AP 525 Appendix Ethical Guidelines for Business Education Partnerships

• AP 526 Income Tax Deductible Receipts for Donations

• AP 527 Honorariums, Scholarships and Gifts

• AP 530 Insurance Management

• AP 531 Student Accident Insurance

• AP 540 Planning For Buildings and Equipment

  • AP 540 Appendix Land Use Planning

• AP 542 Alterations to Division Facilities and Property

• AP 543 Facilities Construction

• AP 544 Security Systems

• AP 545 Facilities Maintenance

  • AP 545 Appendix IUOE On-Call Process

• AP 546 Fire Safety Systems

• AP 547 Environmental Considerations

• AP 550 Community Use of School Facilities and Grounds

  • AP 550 Appendix Community Use of School Facilities Fee Schedule

• AP 551 Playground Equipment and Purchase

• AP 555 School Anniversary Celebrations

• AP 560 General Transportation of Students

• AP 561 Transportation of Students with Special Needs

• AP 564 Non-Students Riding School Buses

• AP 565 Student Transportation in Private Vehicles

• AP 570 Division Owned Vehicles