Administrative Procedure 517
Wild Rose School Division purchases competitively and seeks to achieve maximum value for every dollar expended, consistent with good purchasing practices. All items purchased in the name of a school or the Division shall become the property Wild Rose School Division.
Purchases with a value of under $1,000.00 may be purchased by:
a) purchase order
b) accounts payable voucher
c) ordering directly from supplier
Purchases with a value in excess of $1,000.00 may only be made by way of purchase order.
Purchases with an aggregate value of less than $5,000 may be made without having to obtain quotations.
Purchases with an aggregate value of $5,000.00 but less than $10,000.00 may be made after obtaining verbal or written quotations from suppliers. Where available, a minimum of three quotations should be obtained.
Purchases with an aggregate value in excess of $10,000.00 may be made based on formal written quotations. Where available, a minimum of three quotations should be obtained.
Purchases having a unit price in excess of $10,000.00 and not specifically approved in the budget shall be subject to the approval of the Superintendent or designate prior to calling for quotations.
Purchases in excess of $100,000 may need to be tendered and advertised through the provincial electronic tendering system. All such purchases should be referred to the Secretary-Treasurer for determination and assistance with meeting provincial requirements.
Normally, the lowest bid consistent with specifications shall be accepted. However, a bid other than the lowest may be accepted, subject to the approval of the Superintendent or designate, if it can be demonstrated that such a decision is in the best interests of the Division.
Purchasing locally is encouraged where prices are competitive. Therefore, opportunities should be provided for local suppliers to bid on purchases.
Reviewed: December, 2011
Next Review by: December, 2016
School Act Section 60, 61
Policy 11 Delegation