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Board Policies

Policy 8

Committees of the Board

Background

The Board may, from time to time, create committees in order to expedite the conduct of its business. Committees can perform the following functions:

  • Be empowered to act on behalf of the Board
  • Conduct research and report back to the Board with recommendations
  • Perform a liaison function

The Board will determine the terms of reference for each committee, including purpose, powers and duties, membership, budget, and meeting requirements. Board committees shall only exercise such powers as are specifically assigned by the Board.

As per Policy 5, clause 10, the Board Chair shall act as an ex-officio member of all Board committees. Committees may be standing or ad hoc in nature.

1.      Standing Committees

Standing Committees are established to assist the Board with work of an on-going or recurring nature. Terms of reference for each committee follow in the appendices to this policy.

The following are standing committees of the Board:

  • ATA Negotiating Committee
  • CAAMSE Negotiating Committee
  • CAAMSE Employer-Employee Liaison Committee
  • IUOE Negotiating Committee
  • IUOE Liaison Committee
  • Grievance Committee
  • Teacher Board Advisory Committee
  • FNMI Liaison Committee
  • Transportation Liaison Committee
  • Governance and Priorities Committee

2.      Ad Hoc Committees

Ad hoc committees are established to assist the Board on a specific project for a specific period of time. The terms of reference for each ad hoc committee will be established at the time of formation.

3.      Resource Personnel

The Superintendent may appoint resource personnel to work with committees, and shall determine the roles, responsibilities, and reporting requirements of the resource personnel.

Revised:                      January 24, 2017, November 29, 2012, February 20, 2008

Reference:                   Section 61, 62, 63, School Act

References

Policy 8 - Appendix 1

Terms of Reference for Standing Committees

TERMS OF REFERENCE

AT A NEGOTIATING COMMITTEE

 

The ATA Negotiating Committee is established as a standing committee of the Board, with responsibility for work as detailed below:

  1.    Purpose

×         Negotiate a memorandum of agreement with the ATA

  1.    Powers and Duties

×         Establish Board proposals within the constraints set by the Board

×         Negotiate with ATA representatives

×         Recommend action to the Board on negotiations issues

×         Conclude and sign a memorandum of agreement       

iii.      Membership

×         Two trustees

×         Associate Superintendent (Corporate Services)

  1.   Meetings

×         To be called by the Committee Chair as required to negotiate agreements

 

Policy 8 - Appendix 2

Terms of Reference for Standing Committees TERMS OF REFERENCE CAAMSE NEGOTIATING COMMITTEE

 

The  CAAMSE  Negotiating  Committee  is  established  as  a  standing  committee  of  the  Board,  with responsibility for work as detailed below:

  1.    Purpose

×         Negotiate a memorandum of agreement with CAAMSE

  1.    Powers and Duties

×         Establish Board proposals within the constraints set by the Board

×         Negotiate with CAAMSE representatives

×         Recommend action to the Board on negotiations issues

×         Conclude and sign a memorandum of agreement          

iii.      Membership

×         Two trustees

×         Associate Superintendent (Corporate Services)

  1.   Meetings

×         To be called by the Committee Chair as required to negotiate agreements

Policy 8 - Appendix 3

Terms of Reference for Standing Committees

TERMS OF REFERENCE

CAAMSE EMPLOYER-EMPLOYEE LIAISON COMMITTEE

 

The CAAMSE Employer-Employee Liaison Committee is established as a standing committee of the Board, with responsibilities for work as detailed below:

  1.    Purpose

×         The committee is established to discuss matters of common interest which are not related to collective bargaining or remuneration and provide a means of communication between the parties.

  1.    Powers and Duties

×         Items which are contained in the Collective Agreement shall not be discussed by the Liaison Committee.

×         The Liaison Committee is advisory only.  Therefore no information discussed at these meetings is to be passed on to the news media other than by mutual consent of the CAAMSE Local and the Board.

×         The Committee may make recommendations to the Board or CAAMSE Local as a result of its discussions.

iii.   Membership

×         Two Trustees

×         Administrative support as required         

  1.      Meetings

×         Two to four times per year

 

Policy 8 - Appendix 4

Terms of Reference for Standing Committees

TERMS OF REFERENCE IUOE NEGOTIATING COMMITTEE

 

The IUOE Negotiating Committee is established as a standing committee of the Board, with responsibility for work as detailed below:

  1.    Purpose

×         Negotiate a memorandum of agreement with IUOE

  1.    Powers and Duties

×         Establish Board proposals within the constraints set by the Board

×         Negotiate with IUOE representatives

×         Recommend action to the Board on negotiations issues

×         Conclude and sign a memorandum of agreement         

iii.      Membership

×         Two trustees

×         Associate Superintendent (Corporate Services)

  1.   Meetings

×         To be called by the Committee Chair as required to negotiate agreements

Policy 8 - Appendix 5

Terms of Reference for Standing Committees

TERMS OF REFERENCE

IUOE EMPLOYER-EMPLOYEE LIAISON COMMITTEE

The IUOE Employer-Employee Liaison Committee is established as a standing committee of the Board, with responsibilities for work as detailed below:

  1.    Purpose

×         The committee is established to discuss matters of common interest which are not related to collective bargaining or remuneration and provide a means of communication between the parties.

  1.    Powers and Duties

×         Items which are contained in the Collective Agreement shall not be discussed by the Liaison Committee.

×         The Liaison Committee is advisory only.  Therefore no information discussed at these meetings is to be passed on to the news media other than by mutual consent of the IUOE Local and the Board.

×         The Committee may make recommendations to the Board or IUOE Local as a result of its discussions.

iii.   Membership

×         Two Trustees

×         Administrative support as required

  1.      Meetings

×         One time per year

 

Policy 8 - Appendix 6

Terms of Reference for Standing Committees

TERMS OF REFERENCE GRIEVANCE COMMITTEE

 

The Grievance Committee is established as a standing committee of the Board, with responsibility for work as detailed below:

  1.    Purpose

×         Hear formal grievances in accordance with collective agreement provisions        

  1.      Powers and Duties

×         To represent the Board in grievance hearings

×         To render decisions regarding grievances filed       

iii.      Membership

×         Two trustees

×         Administrative support as required      

  1.      Meetings

×         As required

Policy 8 - Appendix 7

Terms of Reference for Standing Committees

TERMS OF REFERENCE TEACHER BOARD ADVISORY COMMITTEE

 

The Teacher-Board Advisory Committee is established as a standing committee of the Board, with responsibility for work as detailed below:

  1.    Purpose

×         The committee is established to discuss matters of common interest which are not related to collective bargaining or remuneration and provide a means of communication between the parties.

  1.    Powers and Duties

×         Items which are contained in the Collective Agreement shall not be discussed by the Advisory Committee.

×         The Teacher-Board Advisory Committee is advisory only. Therefore no information discussed at these meetings is to be passed on to the news media other than by mutual consent of the ATA Local and the Board.

×         The Committee may make recommendations to the Board or ATA Local as a result of its discussions.

×         Any changes to these terms of reference require the ratification of both the ATA Local and the Wild Rose School Division No. 66 Board.

iii.   Membership

×         Two Board Members

×         Two Teachers selected by ATA Local

×         ATA Local Vice-Presidents

×         Superintendent or designate

×         Additional resource people when deemed necessary     

  1.      Meetings

×         Meetings will be held three times per year when there is business to conduct, on the dates agreed to by Committee members.

×         Meetings will be canceled by the  Committee Chair when no agenda items have been identified to him/her by 10:00 a.m. on the Wednesday prior to the meeting date.

×         Meetings will be conducted on an informal basis, without the requirement of formal motions. The Committee Chair will draft the agenda and send copies to Committee members at least one day prior to the meeting.

×         The first item of business at each meeting will be the confirmation of the agenda for the meeting.

×         The Committee Chair may alternate between a teacher and Board member on a year-to-year basis.

×         A written record of proceedings will be taken by a secretary chosen by the Committee, and distributed to all members of the Committee, all trustees, and the President of the ATA Local.

×             Expenses of members of the Committee are to be borne by their respective organizations

 

Policy 8 - Appendix 8

Terms of Reference for Standing Committees

TERMS OF REFERENCE FNMI LIAISON COMMITTEE

The First Nations, Metis and Inuit Liaison Committee is established as a standing committee of the Board, with responsibilities for work as detailed below:

  1.    Purpose

×         The committee includes representatives of the board, the Aboriginal community, and district administration in order to provide a forum through which the Aboriginal perspective can find voice in the deliberations, decisions and programming of the division.

ii     Powers and Duties

×         To bring forward Aboriginal concerns and suggest culturally appropriate responses

×         To provide support for Aboriginal programming

×         To serve in a consultative capacity on cultural matters

×         To make recommendations to the board as a result of discussions        

iii.      Membership

×         (4 FNMI community representatives-RNFC, elder, community, youth)

×         4 - 8 FNMI Student Representatives as determined by the Committee

×         Two trustees

×         Superintendent (or designate)

iv    Meetings

×         Three times per year




 

Policy 8 - Appendix 9

Terms of Reference for Standing Committees

TERMS OF REFERENCE TRANSPORTATION LIAISON COMMITTEE

The Pupil Transportation Liaison Committee is established as a standing committee of the Board, with responsibilities for work as detailed below:

  1.    Purpose

×         The committee is established to provide a forum where discussions can occur relating to matters of interest and concern to the Board and to the employees working in the area of Pupil Transportation.

  1.    Powers and Duties

×         The Liaison Committee is advisory only.  Therefore no information discussed at these meetings is to be passed on to the news media or other public forums. The Committee may discuss issues  relating to  the  Support  Staff  Handbook  or  the  Divisional  Bus  Drivers Handbook.

×         The Committee may make recommendations to the Board as a result of its discussions.

iii.      Membership

  • Four Divisional Bus Drivers
  • Two Trustees
  • Associate Superintendent – Corporate Services
  • Managers – Pupil Transportation
  1.         Meetings

×         Two times per year or as deemed necessary by the Board





Policy 8 - Appendix 10

Terms of Reference for Standing Committees

TERMS OF REFERENCE GOVERNANCE AND PRIORITIES COMMITTEE

Purpose

  1. To provide a forum that will facilitate Board decision-making and Division growth and development by affording the opportunity for consideration, study, reflection, and understanding of major governance issues that will impact and/or that have the potential of impacting the School Division.

Powers and Duties

  1. To add value to the Division and to the governance work of the Board.
  2. To provide a forum for Joint Meetings with guests such as Town and County Councilors, MLAs,  trustees of neighbouring school boards, employee groups, parent groups.
  3. To engage in planning
  4. To organize and conduct evaluations relating to: - Board Governance - the Board - the CEO
  5. To form ad hoc committees as required
  6. To consider emergent matters

Membership

  1. The Committee shall be a committee of the whole Board
  2. The Superintendent or a designate in attendance.
  3. Additional individuals as determined by the Committee

Meetings

  1. The Committee will schedule four meetings per year during the school year or as determined by the Board.

2. The Committee will be chaired by the Vice-chair of the Board. 3. The Board will prepare the Committee agenda as per Policy 7 (5)