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Board Policies

Policy 2

Role of the Board

Background

As the corporate body elected by the voters and the ratepayers that support the Wild Rose School Division, the Board of Trustees is responsible for the development of goals and policies to guide the provision of educational services to students’ resident within the Division, in keeping with the requirements of government legislation and the values of the electorate.

Specific areas of responsibility:

  • Accountability for Student Learning

The Board shall:

  1. Provide overall direction for the Division by establishing mission, vision, beliefs, strategic priorities and key results.
  2. Annually approve Three-Year Education Planning process and timelines.
  3. Identify Board priorities at the outset of the annual Three-Year Education Planning process.
  4. Annually approve Three-Year Education Plan for submission to Alberta Education by due date.
  5. Monitor progress toward the achievement of student outcomes and other desired results.
  6. Annually evaluate the effectiveness of the Division in achieving established goals and desired results.
  7. Approve Annual Education Results Report for distribution to public.
  • Accountability to Community

The Board shall:

  1. Make data-driven decisions that reflect community values and represent the interests of the entire community served, from a long-term perspective.
  2. Establish processes and provide opportunities for community input.
  3. Promote school programs, needs, and desires to the community.
  4. Approve the Annual Education Review Results (A.E.R.R.) for distribution.
  5. Develop procedures for and hear appeals as required by statute and/or Board policy.
  6. Model a culture of respect and integrity and operate in an open, transparent fashion.
  7. Interact with the communities by participating in school councils, town halls and personal connections.
  • Accountability to Provincial Government

The Board shall:

  1. Act in accordance with all statutory requirements to implement provincial and educational standards and policies.
  2. Perform Board functions required by governing legislation and existing Board policy.
  • Policy

The Board shall:

  1. Determine the goals and objectives the Division wishes to pursue.
  2. Identify how the Board is to function  as per the Board’s annual work plan.
  3. Monitor policy impact to determine if policy is producing the desired results.
  4. Set the mandates for negotiation.
  5. Delegate authority to the Superintendent and define commensurate responsibilities.
  6. The Board shall make decisions clearly consistent with Board policy.
  • Superintendent/Board Relations

The Board shall:

  1. Select the Superintendent.
  2. Provide the Superintendent with clear corporate direction.
  3. Establish and maintain positive, professional working relations with the Superintendent.
  4. Delegate, in writing, administrative authority and identify responsibility subject to provisions and restrictions in the School Act.
  5. Respect the authority of the Superintendent to carry out executive action and support the Superintendent’s actions which are exercised within the delegated discretionary powers of the position.
  6. Annually evaluate the Superintendent as outlined in the Superintendent  Evaluation Process, Criteria and Timelines document filed with the Superintendent’s contract.
  7. Review on an annual basis, the Superintendent’s Compensation and benefits.
  8. Provide for Superintendent succession planning as required.
  • Board Development

The Board shall:

  1. Annually evaluate Board effectiveness.
  2. Develop a plan for trustee development including increased knowledge of role, processes and issues to be reviewed on an annual basis.
  3. Model ethical and procedural behavior in trustee relationships.
  • Fiscal

The Board shall:

  1. Approve annual allocation process.
  2. Approve budget principles and priorities, the annual allocation model, and the annual budget.
  3. Approve annually the Three-Year Capital Plan and Facilities Master Plan for submission to Alberta Infrastructure by the date due.
  4. Receive Audit Report and Management Letter and ensure quality indicators are met as identified in the Superintendent’s evaluation report.
  5. Monitor fiscal management of the Division.
  6. Ratify Memoranda of Agreement with bargaining units.
  7. Appoint a Secretary-Treasurer.
  • Selected Responsibilities:
  1. Approval of annual calendar.
  2. Naming of educational facilities.
  3. Approval of tender selection for building construction and modernization.
  4. Approval of disposition of land and buildings.
  5. Approval of out-of-country student travel.
  6. Approval of locally developed courses.
  7. Appoint representatives to administrative selection panels.
  8. Develop a political advocacy plan that includes focus, key messages and mechanisms to be reviewed on an annual basis.

 

Revised: November 29, 2012, March 19, 2008, June 21, 2016

Reference: Section 39, 43, 45, 56, 60, 61, 62, 63, 78, 147, 187, 188 School Act

 

References

Appendix “A”

Board Work Plan 2015-2016

August

  • Host New Staff Orientation
  • Host Rally Day
  • Approve a plan for trustee development including increased knowledge of role, processes, issues and Division priorities
  • Review of Board Evaluation feedback and schedule any resulting initiatives
  • Establish annual Board goals and personal growth plans for Trustees
  • Review Trustee obligations and requirements to School Councils
  • Approve Board Work Plan 2015-2016

September

  • Submit policy positions for consideration at ASBA and PSBAA Fall general meeting
  • Submit ASBA awards nominations
  • Attend Teacher Induction Ceremonies
  • Approve Strategic Planning process and timelines (one page-date and action)
  • Establish and Approve Terms of Reference for Auditor

October

  • Receive and review September 30th enrolment report
  • Hold Organizational meeting in election years for the purposes of assigning duties to Board members
  • Attend Fall General meeting of the PSBAA
  • Approve Trustee participation in Remembrance Day ceremonies
  • Receive IMR Costs report for previous school year
  • Develop an advocacy plan that includes focus, key messages and mechanisms
  • Receive Draft Combined AERR/3 Year Plan
  • Receive Accountability Reports
    • FNMI Accountability Report
    • Literacy Accountability Report
    • Professional Development Accountability Report
    • Exam Results Report
    • Educational Leadership Accountability Report

November

  • Monitor Fiscal Management of the Division
  • Receive Auditors report and Management Letter and ensure quality indicators are met as identified in the Superintendent’s evaluation report.
  • Approve Audited Financial Statement
  • Approve Revised Budget
  • Receive Fall update submission to Alberta Learning
  • Attend  ASBA Fall General meeting
  • Host Umbrella School Councils Workshop
  • Approve IMR Expenditures Plan for current school year
  • Receive and Approve Combined AERR/3 Year Plan for submission to Alberta Education and Distribution
  • Receive Accountability Reports
    • Student Services Accountability Report
    • Health & Safety Accountability Report
    • Technology Accountability Report
    • Communications Accountability Report
    • Internal Audit Accountability Report
    • Receive Personnel Accountability Report

December

  • Approve locally developed courses (semester two)
  • Approve Funding Allocation Model to Schools
  • Attend Christmas concerts
  • Begin planning for Town Hall meetings
  • Monitor fiscal management of the Division (Quarterly fiscal accountability report)
  • Receive Accountability Reports
  • Transportation Accountability Report
  • Maintenance Accountability Report

January

  • Approve Budgeting Principles and Assumptions
  • Approve Allocation Rates
  • First review of School Calendar
  • Preliminary Planning for WRPS Education Symposium

February

  • Conduct School Tours and Host Staff Appreciation activities
  • First review of the School Calendar
  • Arrange for meetings with MLA’s which should be scheduled for March/April
  • Identify Board priorities at the outset of the annual 3 Year Education Plan process
  • Hold a 3 Year Education Plan workshop to identify objectives and goals for the upcoming and future school years.
  • Host Town Hall Meetings

March

  • Submit Edwin Parr Nominations
  • Approve locally developed courses (semester one)
  • Submit policy positions for consideration at ASBA Spring General meeting
  • Attend meetings with MLA’s
  • Approve Annual School Calendar
  • Hold Strategic Plan Workshop to identify objectives and goals for the upcoming and future School Years
  • Monitor fiscal management of the Division (Quarterly fiscal accountability report)
  • Begin scheduling linkage meetings with Municipalities/Towns and other School Authorities to be held in April/May

April

  • Review Issues and Trends
  • Review ASBA & PSBAA Bylaws/Resolutions for Spring AGM
  • Recognize teaching award finalists
  • Attend Alberta School Council Association Provincial Meeting
  • Review first draft of 3 Year Education Plan
  • Review first draft of Annual Budget
  • Review first draft of  Three Year Capital Plan
  • Begin planning for Employee retirement dinner
  • Attend WRSD Symposium
  • Attend Spring Umbrella School Council Meeting
  • Review Board Committees

May

  • Approve 3 Year Education Plan
  • Approve Annual Budget
  • Approve 3 Year Capital Plan  and Facilities Master Plan for submission to Alberta Infrastructure by the date due
  • Approve Locally Developed Courses

June

  • Conduct CEO Evaluation with assistance from external facilitator
  • Review the Superintendent’s Compensation and benefits
  • Hold Organizational Meeting in non-election years for the purpose of assigning duties to Board Members (Policy 7)
  • Conduct Facilitated Board Self Evaluation
  • Attend ASBA and PSBAA Spring General Meetings
  • Attend  Graduation Ceremonies and participate, as requested
  • Host Retirement and Awards Dinner and deliver long-service awards
  • Monitor fiscal management of the Division

(Quarterly fiscal accountability report)

  • Nominate ASBA Zone IV Provincial Friend of Education Award
  • Nominate ASBA Zone IV Provincial Appreciation Award
  • Establish Board Meeting Dates, Times & Locations for Upcoming Year

ONGOING BOARD COMMITMENTS

  • Attend monthly Board Meetings on the third Tuesday of each month
  • Attend School Council meetings
  • Attend Committee meetings as required
  • Attend ASBA Zone 4 Monthly meeting
  • Attend ASBA Educational Workshops
  • Develop emergent Advocacy initiatives
  • Initiate Individual Trustee Development
  • Attend School Student Awards ceremonies
  • Negotiate Collective Bargaining Agreements

 

Appendix “B”

Board Self-Evaluation

The Board self-evaluation process shall be undertaken annually to reinforce alignment of purpose and assess overall Board functioning.

The purpose of the Board self-evaluation is to answer the following questions:

    • How well have we fulfilled each of our defined roles as a Board this past year?
    • How do we perceive our interpersonal working relationships?
    • How well do we receive input and how well do we communicate?
    • How well have we adhered to our annual work plan?
    • How would we rate our Board-Superintendent relations?
    • How well have we adhered to our governance policies?
    • What have we accomplished this past year? How do we know?

The principles upon which the Board self-evaluation is based are as follows:

    • A learning organization or a professional learning community is focused on the improvement of practice.
    • A pre-determined process for evaluation strengthens the governance functions and builds credibility for the Board.
    • An evidence-based approach provides objectivity.

The components of the Board self-evaluation are:

Review of Board Role Performance.

    • Monitoring Interpersonal Working Relationships.
    • Monitoring Board Representation/Communication.
    • Review of Annual Work Plan Completion.
    • Monitoring Board-Superintendent Relations.
    • Review of Board Motions.
    • Review of Board Governance Policies.
    • Creating a Positive Path Forward.