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Administrative Procedures

Administrative Procedure 433

.1 Teaching Assistant Supervision and Evaluation

Background

Preamble:

 

Wild Rose School Division believes that the on-going evaluation of teaching assistants is an important aspect of the employee's professional growth. The following guidelines and procedures are established to assist with such evaluation in the Division

Definitions

Definitions:

 

Teaching Assistant:  shall mean an employee hired to fulfill an non-teaching role with students under the oversight of a teacher as defined in the School Act. 

Procedures

Purposes of Evaluation:

 

The following are some of, but not necessarily all of the purposes of support staff evaluation.

 

1.      To give the employee information about his/her job performance to acknowledge excellence and to encourage growth and improvement.

 

2.      To foster a close working relationship between employee and supervisor.

 

3.      To continually strive for improvement within the school/system.

 

4.      To provide some assurance that the employee is appropriately placed, consistent with his/her training and/or experience.

 

5.      To identify and develop strengths and areas for growth.

 

6.      To assist in determining an employee's future employment status.

 

Procedures:

 

1.      In collaboration, the supervisor(s) (i.e. Teacher, Student Support Facilitator and School Administrator) are responsible for the evaluation of the teacher assistant as designated by the school administrator.

 

2.      The supervisor(s) shall ensure that appropriate key responsibility areas and standards of performance have been conveyed to each employee at the commencement of employment or the implementation of this policy.

 

3.      The employee shall be observed during involvement in key responsibility areas.

 

4.      The employee will be given a draft copy of the completed Support Staff Evaluation Form to review prior to actually discussing the form with the supervisor(s).

 

5.      The supervisor(s) (i.e. Teacher(s), Student Support Facilitator and School Administrator) shall arrange for a meeting with the employee to discuss and sign off on the draft form.

 

6.      The employee and the supervisor(s) (including a designated school administrator) shall sign the form and forward it to the Division Office, where it will be placed in the employee’s personnel file. The employee and supervisor(s) each retain a copy.

 

7.      An employee who disagrees with any part of the final evaluation may appeal in writing to the appropriate administrator at the division level. This written appeal must be received by the divisional administrator within 10 working days of receiving the final evaluation report and shall outline specific concerns.

 

8.      Within 10 working days of receiving the appeal, the divisional administrator will establish a procedure for reviewing the appeal. This will include:

 

         8.1     Reviewing the employee file;

 

         8.2     Convening a meeting with the appropriate employee and school administrator (the employee may request CAAMSE representation);

 

         8.3     Conducting and/or arranging for an additional evaluation;

 

         8.4     Providing a final report stating the appeal outcome; and

 

         8.5     Clarifying further appeal opportunities for the employee.

 

9.      Dismissal of probationary employees – refer to CAAMSE collective agreement Article nine.

 

10.     Discipline/dismissal of all other CAAMSE employees - refer to CAAMSE collective agreement Article 12.

 

11.     Teaching Assistants must be evaluated at least once:

 

         11.1   During the probationary period (120 calendar days);

 

         11.2   During the first year of permanent status;

 

         11.3   During the first year after a substantial change to the duties and responsibilities of the position; and

 

         11.4   At least once every three years thereafter.

 

12.     All evaluation reports shall be destroyed two years after the employee leaves the employ of the School Division.

 

13.     An employee may request an evaluation of himself/herself at any time.

 

14.     The Superintendent reserves the right to request an evaluation of any employee at any time.

 

 

Creation:                 October 22, 2008

Reviewed:               August, 2011

Next Review By:      August 2016

References

Legislative References:

 

         School Act Sections 18, 60, 61

 

Board Policy:

 

         Policy 11 Delegation

 

Cross-references:

 

         AP 433 Support Staff Supervision and Evaluation