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Administrative Procedures

Administrative Procedure 322

Students at Risk

Background

Preamble:

 

The Division is committed to creating and maintaining a safe, secure and caring learning environment in which all individual are treated with respect and dignity and feel safe.  When students and staff are placed “at risk” due to dangerous physical, emotional or psychological situations, administration shall follow a protocol for responding to these potential crises.

Definitions

Definitions:

 

Immediate risk situations are those situations involving high-risk that requires immediate police intervention or a protective school response.  An example would be when there is an armed intruder or an armed student is making a threat and in possession of a weapon.

 

High-risk behaviors include, but are not limited to, possession of weapons, bomb threats, and threats to kill or injure others.  A threat is an expression of intent to do harm or act out violently against someone or something.  Treats nay be written, verbal, posted on the Internet, or made by gesture.  They may be direct, indirect, conditional, or veiled.  High-risk behaviors are those of students twelve years of age and older who are believed to have contravened Section 264.1 (1) of the Criminal Code of Canada which states that a student “who in any manner, knowingly utters, conveys, or causes any person to receive a threat to cause death or bodily harm” has committed a offense.

 

Worrisome behaviours are those that cause concern for members of the school system that indicate that a student is moving toward a greater risk of violet behavior.  This may include drawing pictures, writing stories, or making vague statements that do not, of themselves, constitute “uttering threats” as defined by the law but are causing concern because of their violent content.

 

Risk/Threat Assessment Team (TAT) is composed of the Principal, Student Support Facilitator, FWW, RCMP contact, Mental Health contact, Child and Family Services contact, and Director of Student Services/Division Office contact.

There are two levels of response to R/T situations:

 

  1. Level 1 TAT is composed of the principal, student support facilitator, family school wellness worker, and/or school counsellor, and may also include the classroom teacher when involving a student with special needs.  Primary purpose of Level 1 TAT is data collection and immediate interventions to reduce risk.

 

  1. Level 2 TAT is recommended when a more comprehensive response including risk evaluation, long-term intervention and treatment planning are needed.  The Director of Student Services will be informed of the need to include mental health services professional, physicians, and child protection staff.

Procedures

Division Regulations:

 

  1. 1.     Reporting

 

Any person having knowledge of high-risk behavior, or having reasonable grounds to believe there is a potential for high-risk behavior, shall immediately report the information to the principal and/or designate.

 

No action shall be taken against a person who makes a report unless it is made maliciously or without reasonable grounds. 

In cases where a report is made maliciously, the person shall be dealt with according to division procedure and applicable law.

 

  1. 2.     Fair Notice

 

Prior to any threat assessment protocol being implemented, all students, staff, and parents shall be provided with information about the protocol and procedures.  This information, called “fair notice,” states threatening behavior will not be tolerated.  Principals will provide parents with the “Fair Notice” letter at the beginning of each school year. (Appendix 322A Fair Notice Letter).

 

  1. 3.     Duty to Respond

 

School shall respond to all high risk/threat related behaviors.  All high-risk behaviors shall be taken seriously and assed accordingly.  A clear, vigorous response is essential for three reasons: first, to make sure students, teachers, and staff are safe; second, to assure that they will feel safe; and third, to assure that the person making the threat will be supervised and given the treatment that is appropriate and necessary to avoid future danger to others or to self. (See Appendix 322B Rick/Threat Assessment Protocol).

 

“It is especially important that a school not deal with threats by simply kicking the problem out the door.  Expelling or suspending a student for making a threat must not be a substitute for careful threat assessment and a consistent policy of intervention.  Disciplinary action aloe, unaccompanied by any effort to evaluate the threat or the student’s intent, may actually exacerbate the danger-for Example, if a student feels unfairly or arbitrarily treated, he becomes even angrier and more bent on carrying out a violent act.”  Threat assessment Training Guide – 2nd Edition.

 

  1. 4.     Immediate Risk Procedures

 

4.1          These are matters requiring immediate police intervention.

 

4.2          The principal or designate shall contact the police immediately and take steps to ensure the safety of all those in the school by activating established procedures such as school evacuation or school security (lockdown).  Refer to school “Crisis Response Manual” for Communication procedures.  School Response Team activated.

 

4.3          School principal shall notify Division office as soon as possible, following initial police contact.

 

4.4          Principal shall complete an “Incident Report” in preparation for debriefing.

 

  1. 5.     High Risk Behaviors

 

Upon receiving a report of high-risk behavior, the principal or designate shall initiate the protocol for the response of the Level 1 TAT, A ‘Risk/Threat Incident Report’ is completed and provided to the School Consultant.  See Appendix 322C.

 

In cases where it is believed a Criminal Code violation has occurred, the police officer assigned to the TAT has the ‘first call’ as to whether or not charges will be laid.

 

If the police choose not to lay initial charges, the TAT shall continue to conduct a risk assessment and determine follow-up recommendations.

 

The school principal shall notify the parent(s) of the student making the threat at the earliest opportunity as well as the parents of those students against whom the threat was made.  Parents thus become an integral part of the initial risk assessment process.

 

When information collected as part of the Level 1 TAT response suggests that a student who has displayed high-risk behavior poses a significant risk/threat, a Level 2 TAT is requested and the office of the Associate Superintendent consulted.

 

In order to protect others and/or the threat maker, students may be suspended from school by the principal during the assessment period. (Note: A suspension may crate the necessary context of the high-risk student who is already struggling with suicidal or homicidal ideation.

 

When a suspension occurs, a key question beyond ‘when to suspend’ is ‘where to suspend’. The isolation and disconnection felt by high-risk students during a suspension may be exacerbated if steps are not taken to keep the student connected to healthy supports.)

 

The TAT (Level 1 or 2) shall guide the process from initial assessment, to planning interventions to decrease risk, and to plans for re-admission to school where a suspension has occurred.

 

If circumstances warrant, and following the completion of necessary assessments, team members may work with the student and their parent(s) to develop a re-entry plan for school that becomes a signed contract by all participants.

 

  1. 6.     Duty to Victims and Others

 

6.1          The TAT leader shall ensure that appropriate support is provided to those against who threats have been made.

 

6.2          The principal shall notify all school staff and parents, if necessary, within a reasonable time period when the protocol has been activated as a result of high –risk behavior.

 

  1. 7.     Students Requiring Special Consideration

 

7.1          When dealing with students under 12 years of age, students with special needs or other exceptional students, accountability/maturation issues and cognitive abilities shall be taken into consideration.

 

7.2          Since these students can still pose a risk, the Director of Student Services shall be consulted.

 

7.3          The principal and the Director of Student Services shall determine police involvement.  Some of these students may benefit from police involvement as an important ‘teaching moment’ for the child.

 

  1. 8.     Worrisome Behaviors

 

8.1          School staff shall communicate all worrisome behavior to the Principal.

 

8.2          The Principal shall contact the SSF to determine if the behavior warrants a formal assessment.

 

8.3          The incident should be documented using regular school procedures and kept on file.  The Principal in forms the parents of the school’s concerns

 

8.4          Supportive recommendations are made including counselling and consultation with police, if warranted.

 

 

 

Revised               October 2012

Approved:           December 9, 2009

Reviewed:            July, 2011

Next Review by:   July, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 322A

FAIR NOTICE LETTER

 

Dear Parents:

Wild rose Public Schools is anxious to continue to ensure a safe and caring environment in each of its schools. This letter is intended to serve as a fair notice that we, as a school community, will not accept ‘no response’ to incidents that intend to do harm against someone or something (i.e. Zero tolerance for not responding).

The Student Services Team has developed a protocol to deal with immediate risk, high‐risk and worrisome incidents. These are incidents that may involve weapons, threats to harm (spoken, written or symbolic) or assaults. When a potentially high‐risk incident occurs, the Principal contacts the School Consultant who assesses the level of concern and determines what level of intervention is warranted. The assessment may include a data collection process through structured interviews with staff, students and parents; consultation with other community partners (Mental Health, RCMP, Family School Resource Worker, etc.); possible use of a behavior checklist (such as the BASC) and an intervention plan. Findings are reviewed with the student and parents by the SSF or Assessment Team.

The Division wants to respond in an appropriate and timely manner that ensures the safety of students and staff, while at the same time respects the rights of those involved in the incident. Should you wish to review Administrative Procedure 322, please check out our website and www.wrsd.ca.

Please review this Administrative Procedure with your child early in the school year and discuss any concerns with your school administration.

Thank you for helping us keep our schools safer,

 

Student Services Team, WRPS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 322B

 

Risk/Threat Assessment Protocol

 

A. Incident Variable

Administrators gather all the facts related to the incident and complete ‘Critical Incident Fact Sheet’ and/or ‘Risk/Threat Incident Report’. Referral to PPT , or Director for a Complex Needs Assessment or Threat Risk Assessment.

 

B. Student Variables

School Consultant uses cumulative file review, interviews and rating scales to assess the student’s protective factors, risk factors and mental health status to determine the level of risk and make recommendations for interventions.

 

C. Assessment

Students deemed to be a High‐Risk are referred to the Risk‐Threat Assessment Team (TAT). Incident Variables and Student Variables are reviewed by the Team. An interview is held with the parents and student to gather any further information. The TAT formulates a Risk Prediction Summary and makes formal recommendations to the family. (Ideally a summary sheet would be sent to the members of TAT prior to the interview).

 

References

Legislative References:

 

         School Act Section 45, 60, 61

 

Board Policy:

 

         Policy 11 Delegation

 

Cross-references:

 

         AP 310 Safe Working Environment

         AP 311 Student Safety

 

Reference:

 

         Crisis Response Manual, Wild Rose Public Schools Website

         Criminal Cod of Canada, Section 264.1(1)

         Alberta Education, Supporting Safe, Secure & Caring Schools