Administrative Procedure 317
It is recognized that students may need to take medication during school hours. Pursuant to these needs the following procedures shall be followed:
1. Principals shall make every reasonable effort to obtain from parents a statement of the student’s health at the beginning of each school year, along with information concerning any allergies. Particular attention shall be paid to potential life-threatening allergies such as bee stings, peanuts, etc.
In addition, students requiring prescription medication and/or blood glucose testing shall have a Student Focused Medication Management Plan, completed in consultation with the parent. A representative of the health region may be involved to ensure that medical information is complete and accurate.
2. Parent(s) may request that prescription medication be provided to a student during school hours if the student is not old enough to self-administer the medication or there are other compelling reasons that require the involvement of staff. A Medication/Personal Care Request form (need link) must be completed for each prescription medication. The following must be in writing, issued by a medical practitioner or pharmacist, and:
2.1 Specify the time(s) at which such medication should be provided;
2.2 Specify the exact dosage;
2.3 Specify storage instructions (including the need for security, refrigeration, etc.);
2.4 Specify the duration of the treatment;
2.5 Specify the procedure to be followed in case of suspected adverse reaction;
2.6 Provide instructions on the use of an Epi-pen (or similar).
3. All medication must be sent to the school in the original container.
4. No employee shall provide any prescription medication to any student unless the above conditions have been met.
5. A medication log shall be kept for each student where employees are involved in the provision of any medication. This log will include all medication details.
6. Parent(s) may request that non-prescription medication be provided to a student during school hours if the student is not old enough to self-administer the medication or there are other compelling reasons that require the involvement of staff. A Medical/Personal Care Request form must be completed for each non-prescription medication. The following must be in writing under the signature of a physician.
6.1 Specify the time(s) at which such medication should be provided;
6.2 Specify the exact dosage and method of provision;
6.3 Specify storage instructions (including the need for security, refrigeration, etc.);
6.4 Specify the duration of the treatment;
6.5 Specify the procedure to be followed in case of suspected adverse reaction;
6.6 Provide instructions on the use of an Epi-pen (or similar).
7. The involvement of staff is predicated on a staff member being willing to undertake the functions required or upon such a staff member being hired through appropriate funding.
8. All medications shall be kept in a secured and locked location.
9. Bus drivers shall to be notified by the principal or designate of any potential health problems that may occur while the student is being transported. This information shall be updated annually, or as circumstances change.
10. Staff members who render assistance to a student who is ill, injured or unconscious as a result of accident or emergency may be protected from legal action as outlined in Section 2 of the Emergency Medical Aid Act. Furthermore, all employees are protected by the Division’s liability insurance when acting within the scope of their approved duties.
In regards to Type 1 Diabetes:
- The administrator of a quick acting glucose source (e.g. glucose tablets, unsweetened juice, sugared candy) or the provision for follow up snacks (e.g., digestive biscuits, crackers, cheese) is acceptable and can be dispensed by any staff in accordance with written instructions from the parent (refer to 6.a.). Parents should be advised when a quick acting glucose source for low blood sugar has been administered.
2. When developmentally capable, students shall be allowed to test their own blood levels upon request of the parent or student. If requested, students should be allowed to conduct blood testing in the classroom or schools are to provide an environment of confidentiality that enables and enhances the student’s ability to manage their health condition.
Epipens and inhalers are to be clearly marked and separate from other prescription medication. If the student is developmentally capable, Epipens or inhalers shall be carried by the student on their person in a safe and readily available pouch that must accompany the student at all times.
The foregoing statements of policy do not apply to medication by injection on a regular basis (e.g. Diabetics condition). Most diabetics, even very young students, are capable of managing their own sugar and insulin intake. The parent should advise the community health nurse so that health education of the student and the classroom teacher may be reinforced.
Where the student in unable to self-administer the medication, it is the responsibility of the parent to make suitable arrangements for ist administration by qualified medical personnel or others, excluding school staff, deemed acceptable by the parent.
Forms: Please see Staff Connect.
Revised: October, 2012
Reviewed: July, 2011
Next Review by: July, 2016
School Act Section 45, 60, 61
Emergency Medical Aid Act Protection from Action Section 2
Policy 11 Delegation
AP 315 Accidents to Students
AP 318 Consent to Medical Treatment