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Administrative Procedures

Administrative Procedure 110

Site-Based Decision Making

Background

 

 

Division Regulations:

 

Preamble:

The principle of "subsidiarity" suggests that decisions are most effective when made as close to the location of implementation as possible and by those who must implement and/or are affected by the results.  Decision makers must have control of the resources necessary to implement as well as the accountability for results. Well practiced, site-based decision-making aspires to this principle.  However, it is dependent on a management system that has a well defined and coherent central mission and monitoring system to promote the achievement of Division goals.  SBDM cannot be seen as a decentralized system, rather it is a collaborative, and accountable decision-making process established for the educational benefit of students and communities in the Wild Rose School Division. 

Definitions

Principles:

 

1.      The best interest of the student is the primary consideration in decision-making.

2.      The Board establishes Division goals and priorities.

3.      The Board is accountable to the public for the results schools achieve.

4.      The Board sets standards, and monitors results.

5.      Principals are responsible and accountable to the Superintendent for both student learning and financial stewardship.

6.      Collaborative decisions are made at the level closest to the issue being addressed. Individuals affected by decisions or responsible for implementing decisions participate in making them.

7.      Principals enable school councils to fulfill their advisory role thereby contributing in a meaningful way to the enhancement of education in the Division.

 

School Budget Principles

 

1.      All staff and school councils shall be provided the opportunity for involvement in the budget planning process.

2.      All revenue is revenue of the Division. The amount of per pupil allocation for a school is derived as a function of the actual revenue of the Division.

3.      The Board’s budget allocation to schools establishes and maintains principles of equity based on the number of students being served and their needs.

4.      The authority for expending instructional block funds is delegated to Principals through the school budget allocation system.

5.      3YEP/AERRs, which identify Division and school goals and priorities, must be addressed in the budget.

6.      Within the resources available the budget should reflect the anticipated costs of meeting the identified educational requirements of each student.

7.      The budget must serve as a planning, operational and control mechanism for results and resources, as well as the basis for Board approval of school programs and resource development.

8.      The budget must be developed in accordance with Generally Accepted Accounting Principles (GAAP).

 

Support Block Budget Principles:

 

1.      Support block budgets reflect the needs of schools, and schools must have the opportunity to express those needs in the budget planning process.

2.      The amounts allocated to the support block are derived as a function of the actual revenue of the Division.

3.      The Board’s budget allocation to the support block reflects the actual revenues of the Division for support functions, as well as Division-wide instructional programs and initiatives.

4.      The responsibility for expending support block funds is delegated to the appropriate support location, through the allocation of revenues to that location.

5.      Annual Divisional support goals and programs must also be addressed in the budget.

6.      The budget must reflect the anticipated costs of meeting the goals of support functions.

7.      The budget must serve as a planning, operational and control  mechanism for results and resources, as well as the basis for Board approval of the resources deployment of support locations.

8.      The budget must be developed in accordance with Generally Accepted Accounting Principles (GAAP).

Procedures

Procedures:

 

1.      The Principal is the key instructional leader in establishing and maintaining a school community in which those affected by the decisions have meaningful input and influence on the decisions that are made in establishing goals and policies for the school.

2.      The Principal is responsible for building a collaborative team and establishing and maintaining a process of decision making that involves the school council, staff,   and the school community.

3.      The Principal is responsible for the school program and facility, and as such should provide the leadership in helping the school community formulate the school's  goals, priorities and policies.

4.      Decisions should be reached through collaboration and consensus, when appropriate and possible.

5.      Quality decision-making requires proper background information and an open environment in which the school council and staff can obtain necessary information  about Alberta Education requirements, Board expectations, Division Office requirements and budget allocations.

6.      School-based decision-making allows each school to meet the unique needs of its community and be somewhat unique in how it develops its local goals, policies  and procedures.

7.      School-based decisions must reflect Alberta Education’s and Divisional goals, priorities, objectives and expectations.

 

 

Reviewed:               November, 2011

Next Review by:      November, 2016

References

Legislative References:

 School Act Section 60, 61

 

Board Policy:

 Policy 11 Delegation

School-Based Decision-Making Policy 1.8.2

 

Cross References:

 Role and Responsibilities Statements